SERVICES

Count

Using professional, highly trained individuals armed with our cutting-edge mobile technologies; our team begins with a comprehensive inventory analysis. Using a proprietary process methodology, our counts are done in a non-intrusive, timely manner. Summaries and reports are generated back to key personnel and viewed via our web portal - which allows individuals to see, monitor, and analyze the data in any manner they need. The result is an accurate inventory valuation and full accountability throughout the process. This approach dramatically reduces the instances of theft, damaged products, and lost or misplaced products during the count. This methodology also allows hospitals to better utilize existing staff, drastically cut costs, and focus on patient care and satisfaction while MHS handles the logistics and details of inventory control.

Watch the video »

Clean

Reliable data is critical for making important business decisions and understanding and managing inventory levels. “Dirty” data can hurt hospitals in several ways; it can dilute spending, hinder successful contract negotiations, and reduce internal productivity. Traditional “data cleansing” services clean the data initially, but the data is suspect again within days, and the cycle and impact of inaccurate data begins again. With OPTIC, Management Health Solutions has devised a methodology to help hospitals achieve clean, accurate data, and to maintain it on an ongoing basis. Our system starts with a complete cleanse of all master file data. Moving forward, the data can be maintained on a daily, weekly, monthly and annual basis. The result is improved efficiencies, reduced discrepancies, more accurate invoicing, and a better negotiating position. Our web portal software is easy to integrate with a hospital’s existing IT system and facilitates the communication of data between different divisions of the hospital in a highly efficient, user friendly manner.

Watch the video »

Optimize

Taking inventory optimization to the next level is another key component of OPTIC. We look deeply into the clinical supply process to identify further opportunities to reduce inventory expenses and achieve operational efficiencies. Using our cornerstone mobile hand held technologies, MHS offers hospitals a framework to improve, automate and optimize their clinical supply chain on an ongoing basis.

Scrutinizing areas such as clinical supply storage, preference cart maintenance, and obsolete product storage, we help hospitals develop high-level strategies that address the gaps in the clinical supply chain. The OPTIC solution enables hospitals to achieve end-to-end optimization of the supply chain — starting at the receiving dock, all the way to the operating room and every point in between. Our deep expertise in automation combined with a strong core competency in the healthcare industry uniquely positions us to identify issues, make recommendations and implement them quickly and seamlessly.

Watch the video »

OPTIC Consulting Services

As a supplemental service to our OPTIC solutions, MHS offers complete consulting services that go far beyond inventory control and management. Our consulting services give hospitals the resources they need to completely manage their storage space, vendors and consignment items. Drawing on our deep expertise of automation and the health care industry, we offer expert clinical supply chain consulting and tailored process-improvement support for the hospital, such as such as:

High level strategic planning
Gain total control of your supply chain activities and streamline all supply chain activities:

• Segment supply chain and clinical responsibilities allowing for concentrated expertise for each function
• Assign staff as needed to capture labor savings and reduce OR staffing shortages

Clinical Supply Chain modeling and mapping
Utilize modeling maps and processes to improve storage and work flow:

• Develop maps of the “As is,” “Should be,” processes and produce a GAP Analysis
• Apply “Single-touch” process flows wherever possible

Clinical Supply Chain Information Technology capabilities assessments
Expand the reach of your supply chain system into key clinical functions:

• Cost/benefit analysis
• Staffing and training requirements
• Capital requirements
• Implementation timeline
• Implement hand held technology for PAR management in OR
• Case cart picking and management, receiving and put away processes functions
• Eliminate existing manual systems and coping mechanisms within the clinical supply chain
• Develop education documents and training protocols
• Preference card update
• Improve cost per procedure information per surgeon
• Documentation for tracking implants leading to improved charge capture and patient safety
• Improved item utilization reporting

Savings opportunity assessments
Implement enhanced supply chain processes that will improve budget control, reduce unknown and obsolete items, and improve the patient charge capture:

• Reduce inventory
• Improve customer service • Implement supplier consignment policies and procedures
• Establish effectiveness and implement of surgical value analysis process

Inventory right-sizing
Conduct OR physical inventory and remote storage locations to:

• Determine benchmark inventory values
• Analyze clinical inventory counts and purchase history
• Eliminate excess and obsolete inventory
• Assess case-pick and preference card process

Vendor Base management
Improve vendor relationships by educating vendors on policies procedures such as:

• New item introduction
• Item trial approval process
• OR access policies
• HIPPA training
• Sanctions for non-compliance
• Unauthorized item introduction controls